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„1. Make a to do list.
Writing down a list of tasks to do is most rudimentary but very effective way to get things done. You can use a paper or software to make the list according to your taste.
Regardless of the tool, you should make a realistic expectation about the to do list. Do not put too many stuff in a list beyond your capacity to do things in one day. This will be counter-productive.
Doing things based on a to do list can help you do more tasks effectively than you tackle stuff without organizing.
How many time you allocate to each task is also important element for successful to do management. Do not spend more than one hour on the same task. This will make you easily tired and take away the "flow" that is necessary for smooth task management.
Spend 30 or 15 minutes on each task and rotate the routine, if you are easily bored. This can give you the feeling that you are actually making progress and make you more productive.“



- Wie den meisten schon bekannt, ist die To-Do-Liste eines der einfachste Mittel, um einen groben Überblick über den zeitlichen Aufwand zu bekommen.



„2. Divide a big task into small ones.
There is a Chinese old saying, "A thousand mile's journey starts with one single step." If you are faced with a large and time-consuming task, remember the proverb.
When you have such a big task, always cut them into small actions. And do each of the small actions.
If you think a task will take up several hours or days, make a list of small actions in a manner that each of them will not need 30 or 60 minutes to be completed.“
There are several advantages of chopping down big tasks. It can help you break away from procrastination. Suppose a task need 7 hours to complete, it is very hard to get on the task without distraction. However, no matter how big procrastinator you are, you can at least spend 15 minutes on a task. If you repeat that several times, you can surely complete the 7-hour-task. Splitting a big task into small chunks also make delegation easier. This is especially the case when you are working as a team. Allocate each small chunk to respective team member. They will just do their own task. When it's done, the big task is completed.“


- Langatmige Aufgaben sollte man durchaus in kleinere Aufgaben aufteilen. So hält man sich selbst davon ab sich zu langweilen.




„3. Multi-tasking is not productive after all.
More and more time management experts are saying negatively about multi-tasking.
When a window-based operating system was something new, people raved about multi-tasking. You open several windows at same time. Word program, e-mail, scheduler, spreadsheets, and so.
This action of doing more than single tasks concurrently gives you an emotional satisfaction that you are doing many stuffs and being super-productive. Of course, this is just an illusion. Nothing is properly done.
A grim reality is that by spreading yourself thin with several tasks, you are not doing even one single task to a satisfactory level.
What you should do is to give undivided attention to one single task at a time. You should also get rid of all types of distraction - except music, if you are music-lover. I say this because I am writing this article listening to Bach - when you are working on the very single task.
A good thing about single-minded focus on a task is that when you are finished with the task, you can have a very rewarding and undivided free time.
After such refreshment, you can go on with the next task in much better shape. „


- Multi-Tasking sollte man besser unterlassen. Hierbei ist natürlich wichtig, was man als solches definiert. Doch sobald man die Konzentration aufteilen muss, ist eine effiziente Arbeitsweise kaum mehr möglich. Deshalb gilt die Grundregel: Jede Aufgabe für sich erledigen.




„4. Email, not properly managed, is one the biggest time wasters.
It's true. Email is one of the big time wasters undermining your effort to manage your time better.
Hence, more and more time management experts are warning against the excessive use of email programs.
Most people begin their day at work by opening emails. Undeniably, email is indispensable for modern workplaces. However, that does not mean you have to check email every hour to find out what kind of junk emails are in vogue these days. Speaking of junk mails, it is a good idea to use google mail (gmail) as it has one of the best spam filter functions compared to other web-based emails.
By reducing the number of email checking times, you can drastically reduce distractions but still can maintain the present level of productivity.
Reduced email checks also means that you can spend less time on responding to emails. Incidentally, 90 percent of jobs required by emails do not need immediate follow-up, which also means that you should open email only when necessary.
After all, if a task is extremely urgent, people just call you rather than writing email message.“



- Oft der größte Zeitschlucker ist der schlecht organisierte Emailverkehr. Checken Sie nicht permanent Ihre Emails sondern nehmen Sie sich dafür bestimmte Zeitfenster im Arbeitstag. Dadurch umgehen Sie den ständigen Antwortdruck.




„5. Know your peak time.
Ever tried to do stuff when you are really exhausted? It is just like swimming against the current. You spend many hours in the task but no visible progress is made.
Each person has his/her time of the day when things get done faster and more easily than other segment of the day. If you have an important task that needs your best effort, make sure to schedule so that the task is done in your best hours.“


- Lernen Sie Ihre Extrempunkte kennen. Zu welcher Tageszeit sind sie sehr produktiv und zu welcher garnicht? Sobald Sie diese Erkenntnis verinnerlicht haben, können Sie Ihre Pausen und Aufgaben so planen, dass ein produktiver Arbeitstag zustande kommt.





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